Programme Coordinator – Sorted in Schools


Summary

Join an organisation transforming how we achieve sustained behaviour change with financial capability for New Zealander’s.

Position purpose

This role is required to coordinate the Sorted in Schools programme for the Commission for Financial Capability. The Programme Coordinator actively looks to identify and continuously improve the systems and tools in place to support the delivery of the Sorted in Schools programme. You will help in planning and organising programme activities as well as carry out important operational duties for a number of key areas of the Sorted in Schools programme.

Key aspects of the role include:

A key aspect of this role is to provide dedicated support to the Business Manager, which can vary from organising meetings to providing feedback on educational resources. The Programme Coordinator is also responsible for the overall project co-ordination and provision of administrative support to the Sorted in Schools team. This includes the maintenance of key documentation, programme timelines and registers. As part of this role you will undertake management of data and reporting, and facilitate effective work towards programme goals through strong communication and relationship management.

To be an excellent programme coordinator, you must be organised and detail-oriented, comfortable working in a deadline driven environment, have a great attitude, and be able to adapt to the changing needs of the Sorted in Schools programme.

Key tasks and accountabilities

The Programme Coordinator has responsibility for the following key areas:

Programme support

  • Facilitate effective planning and delivery of work to support the design and implementation of the Sorted in Schools’ programme.
  • Provide administrative support for the Sorted in Schools governance group meetings, including, preparing meeting documentation taking minutes and the scheduling of meetings.
  • Attend critical meetings and take minutes when required. With the support of the Business Manager you are able to transform actions into meaningful deliverables against the programme plan.
  • Support the generation of consolidated reporting to relevant audiences within agreed and specified timelines, this includes updating the team on progress and presenting figures visually.
  • Provide central co-ordination for the processes and repository for all programme documentation.
  • Provide general administrative support to the Business and National Sorted in Schools Manager.
  • Review important internal documents and external educational resources through a lens of grammatical, educational and cultural appropriateness.
  • Arrange travel and accommodations, supporting programme communications, scheduling meetings and generating agendas across the programme team.

Project coordination

  • Effectively monitor project timelines of the various Sorted in Schools workstreams and provide reporting to the Business and National manager.
  • Effectively manage various project tasks by utilising project management software.
  • Manage important project registers by collaborating with team members to ensure these are kept up to date.

Communications

  • Work closely with the Senior Communications Advisor and Digital Project Manager to distribute the Sorted in Schools newsletters and other key emails for the programme.
  • Manage the Sorted in Schools email distribution system through the CRM system.
  • Assume responsibility for the integrity of all data and data segmentation, relating to the programme. Maintain all distribution and email lists for the Sorted in Schools programme.

Relationship Management

  • Maintain effective relationships with all stakeholders with a specific focus on secondary schools and Kura.
  • Maintain effective relationships across the CFFC.
  • Provide support to the Sorted in Schools’ programme team as and when required.

Health and safety

  • Support the Business Manager to ensure we create a culture where health and safety if paramount.
  • Continually assess and promote safe working conditions for all employees.
  • Ensure all accidents, incidents and hazards are reported accurately and in a timely manner.
  • Actively promote and support the health & safety policy and procedures.

Other duties

  • Fulfil other duties as required by management and other department personnel as requested/required. The Sorted in Schools programme is a fast-moving project thus flexibility and a can-do attitude is required.

What we offer

  • A flexible work-life balance approach
  • A passionate and innovative team environment - we're not your typical government agency
  • A people-centric culture focused on wellness, teamwork, diversity and flexibility
  • Stunning Britomart offices, sea views, and only 2 minutes from the train station
  • The ability to be part of an organisation making a difference to the lives of New Zealanders.
  • For more information about CFFC and what we do, see our Statement of Intent 2017/20 

About the Commission for Financial Capability

We're on a mission to help New Zealanders of all ages make informed decisions throughout their lives that will help them get ahead financially. 

The Commission for Financial Capability doesn't have an exciting name, yet our approach is anything but dull. You might know us for our award-winning sorted.org.nz website, but there's much more to us than that. 

As a thought leader in our field, CFFC is shifting the way people think about and manage their money. We lead the way in achieving sustained behaviour change in New Zealanders’ financial capability.

Together with a range of partners, we are building wealth and wellbeing for the retirees of today and tomorrow.  

Our vision: Everyone getting ahead financially
Our mission: Driving sustainable behaviour change
Our values: Bold and Brave, Real, Unreasonable, Curious, Intelligent and Empathetic